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AGS/Aetypic

Marketing Assistant / Administrative Assistant

Administration – San Francisco, California
Department Administration
Employment Type Full time
Minimum Experience Mid-level
Compensation DOE

Aetypic, an architecture, engineering and technology firm in San Francisco, seeks a versatile, focused, enthusiastic, detailed and organized full-time Marketing and Administrative Assistant. This position will provide marketing for business development and administrative and reception support for the office.

RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

Marketing:

  • Graphic design and production of marketing materials including proof-reading
  • Design and layout of proposals in Adobe Creative Suite (InDesign, Photoshop, Illustrator, Acrobat)
  • Preparing all aspects of proposals (RFQs and RFPs), qualifications, presentations, flyers
  • Working with all levels of staff to gather necessary information proposal/project related
  • Proposal materials (templates, project descriptions, resumes and graphics)
  • Interview materials (templates, presentations, handouts and graphics)
  • Marketing collateral (business cards, SOQs, conference/event materials, etc.)
  • Photography – willingness to go out on site to take project and proposal photography
  • Updating databases and filing
  • Format HTML graphics for email blasts

Web:

  • website content and blog posts
  • social media content
  • familiarity with Wordpress is a plus

Administrative Support:

  • Provide administrative support: reception and front office support, answering phone calls, mail distribution, and deliveries.
  • Printing, collating, assembling, and binding of reports, proposals, and documents
  • Tracking of all outgoing UPS/FEDEX/USPS/GSO packages
  • Manage front office area and conference rooms
  • Assist with office events, catering, and organizing meetings

Organizations:

  • Volunteer and participate on professional industry organizations
  • Assist in event planning

QUALIFICATIONS

  • College degree with 1-4 years of experience or equivalent work experience
  • Experience in the Architecture/Engineering (A/E) industry preferred
  • Adobe CC (InDesign, Photoshop, Illustrator, Acrobat) Mandatory
  • Microsoft Office Suite (Word, Excel, Powerpoint) Mandatory
  • Highly dependable with outstanding attention to detail
  • Excellent interpersonal and communication skills (verbal and written)
  • Responsible, committed and self-motivated
  • Team player and adaptable to changing priorities
  • Ability to multi-task and meet deadlines under pressure

BACKGROUND

Aetypic is an integrated design practice in architecture and engineering for the built environment.  Named after a derivation of the Latin term, atypical, Aetypic is a dynamic and progressive practice driven toward innovation through creative and interdisciplinary design solutions. Our roots date back to the 1980's as AGS, Inc., and Aetypic was established in 2011 to place emphasis on integrated design and new markets. Our ister firm, AGS was founded in 1983, as a multidisciplinary engineering firm providing services in geotechnical + environmental + civil + structural engineering, construction engineering and inspection, and laboratory testing. The firm, based in San Francisco with branch offices, provides a wide range of services to public agencies and private clients.

We offer attractive compensation and benefits for fulltime employees (i.e., health, dental, life, 401K matching). Our offices are close to transit.

Visit our websites at www.agsinc.com and www.aetypic.com

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  • Location
    San Francisco, California
  • Department
    Administration
  • Employment Type
    Full time
  • Minimum Experience
    Mid-level
  • Compensation
    DOE
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